excel - VBA general way for pulling data out of SAP

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Answer 1

This all depends on what sort of access you have to your SAP system. An ABAP program that exports the data and/or an RFC that your macro can call to directly get the data or have SAP create the file is probably best.

However as a general rule people looking for this sort of answer are looking for an immediate solution that does not require their IT department to spend months customizing their SAP system.

In that case you probably want to use SAP GUI Scripting. SAP GUI scripting allows you to automate the Windows SAP GUI in much the same way as you automate Excel. In fact you can call the SAP GUI directly from an Excel macro. Read up more on it here. The SAP GUI has a macro recording tool much like Excel does. It records macros in VBScript which is nearly identical to Excel VBA and can usually be copied and pasted into an Excel macro directly.

Example Code

Here is a simple example based on a SAP system I have access to.

Public Sub SimpleSAPExport()
  Set SapGuiAuto  = GetObject("SAPGUI") 'Get the SAP GUI Scripting object
  Set SAPApp = SapGuiAuto.GetScriptingEngine 'Get the currently running SAP GUI 
  Set SAPCon = SAPApp.Children(0) 'Get the first system that is currently connected
  Set session = SAPCon.Children(0) 'Get the first session (window) on that connection

  'Start the transaction to view a table
  session.StartTransaction "SE16"

  'Select table T001
  session.findById("wnd[0]/usr/ctxtDATABROWSE-TABLENAME").Text = "T001"
  session.findById("wnd[0]/tbar[1]/btn[7]").Press

  'Set our selection criteria
  session.findById("wnd[0]/usr/txtMAX_SEL").text = "2"
  session.findById("wnd[0]/tbar[1]/btn[8]").press

  'Click the export to file button
  session.findById("wnd[0]/tbar[1]/btn[45]").press

  'Choose the export format
  session.findById("wnd[1]/usr/subSUBSCREEN_STEPLOOP:SAPLSPO5:0150/sub:SAPLSPO5:0150/radSPOPLI-SELFLAG[1,0]").select
  session.findById("wnd[1]/tbar[0]/btn[0]").press

  'Choose the export filename
  session.findById("wnd[1]/usr/ctxtDY_FILENAME").text = "test.txt"
  session.findById("wnd[1]/usr/ctxtDY_PATH").text = "C:Temp"

  'Export the file
  session.findById("wnd[1]/tbar[0]/btn[0]").press
End Sub

Script Recording

To help find the names of elements such aswnd[1]/tbar[0]/btn[0] you can use script recording. Click the customize local layout button, it probably looks a bit like this:
Then find the Script Recording and Playback menu item.

Within that the More button allows you to see/change the file that the VB Script is recorded to. The output format is a bit messy, it records things like selecting text, clicking inside a text field, etc.

Edit: Early and Late binding

The provided script should work if copied directly into a VBA macro. It uses late binding, the line Set SapGuiAuto = GetObject("SAPGUI") defines the SapGuiAuto object.

If however you want to use early binding so that your VBA editor might show the properties and methods of the objects you are using, you need to add a reference to sapfewse.ocx in the SAP GUI installation folder.